Job#: 2069604

Job Description:

An Invoice Reconciler is responsible for verifying and reconciling invoices, bills, and payment records to ensure accuracy and compliance with the organizations financial policies and procedures. They play a crucial role in managing the invoice reconciliation process, identifying discrepancies, and resolving billing issues to maintain efficient financial operations.

This person will not be just an invoice reconciler but also backup the Administrative Assistant. The person needs to have a very good understanding of Microsoft suite (Excel) as they will do some basic financial review. Skilled/Adept in Excel.

Key Responsibilities:

Review and reconcile incoming invoices with purchase orders and receipts, ensuring accuracy and completeness. Verify pricing, quantities, and terms on invoices, addressing discrepancies as needed. Collaborate with vendors and internal teams to resolve invoice discrepancies and discrepancies in a timely manner. Process approved invoices for payment in accordance with established procedures and timelines. Maintain accurate and organized records of invoices, purchase orders, and related documentation. Assist in the preparation of regular reports on invoice reconciliation activities. Monitor and track outstanding invoices, following up with vendors as necessary to facilitate prompt payment. Assist in the implementation of process improvements to enhance efficiency and accuracy in invoice reconciliation.

Qualifications:

High school diploma or equivalent; additional education in accounting or related field is a plus. 0-5 years of experience in invoice reconciliation or a related role. Basic understanding of accounting principles and invoice processing procedures. Strong attention to detail and accuracy in data entry and reconciliation tasks. Effective communication and interpersonal abilities, with the ability to work collaboratively with internal teams and external vendors. Proficiency in using invoice processing software and MS Office applications. Skilled/Adept in Excel

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.