Description

McMillan Pazdan Smith is seeking to hire a talented Project Coordinator. This role supports Project Managers and Construction Administrators in all facets of coordination from Schematic Design through Construction Administration. The Project Coordinator will frequently handle multiple projects, coordinate logistical details, actively participate in document management, and interact with architects, engineers, contractors, clients, and consultants. This is an excellent opportunity to contribute, learn and grown in a diverse and fun environment. McMillan Pazdan Smith has 280+ team members across seven offices in the Southeast.
Essential Functions:

Ensure all project related documentation is complete
Archive all files and submittals (electronic and paper)
Process Newforma RFI, submittals, and change orders
Communicate with architects/engineers/contractors/owners on all project information
Utilize project management tools to increase efficiency and assure adherence to schedule
File all project files and drawings (electronic and paper)
Update and maintain filing system and archive process
Maintain document control to include producing, filing, printing, binding, and delivering.
Maintain and track document revisions
Assist with specifications, changes using a variety of methods ranging from hand marked-up edits to electronic edits and additional/deletions from other sources as directed by the project architect
Log in, ship and distribute submittals and support documents as needed
Prepare and maintain support documents
Prioritize and update LEED project status
Type meeting minutes, field, and punch list reports
Assist with schedule maintenance and reminders

Additional Responsibilities:
Serve as back up for Administrative Assistant responsibilities to include:

AIA document/contracts modifications
Managing studio contacts
Sending/receiving packages
Answering phones
Taking notes and drafting correspondence
Managing calendars
Performing data entry and related reporting
Provide general office support.
Perform other duties as directed.

Requirements

High School Diploma or GED Equivalent
Five (5) years related experience in a fast paced professional environment
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel software
Familiarity with Adobe Creative Suite software
Knowledge of administrative and clerical procedures
Excellent time management skills
Ability to effectively and confidently prioritize and execute tasks with many competing priorities
Ability to absorb new ideas and concepts quickly
Effective verbal and written communication skills
Strong interpersonal skills
Good analytical and problem-solving abilities
Ability to provide excellent customer service (internally and externally)
Strong attention to detail
Exceptional organizational and follow-through skills
Ability to manage information with a high level of detail and accuracy
Self-motivated and ability to work independently
Proven ability to assess factors, make, and communicate decisions
Demonstrated cultural awareness and sensitivity

Preferred Qualifications:

Bachelor's degree
Experience in an architectural, engineering, or construction Firm
Experience with Newforma Project Center, Procore, or other document management software
Experience with Palngrid
Experience with Bluebeam PDF Revu, including Bluebeam Sets
Experience with Deltek Vision software
Experience with Leadership in Energy and Environmental Design (LEED) program or green initiatives
Knowledge of AIA related software

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Workplace Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
While performing the duties of this job, the employee is not exposed to hazardous working conditions. The noise level in the work environment is usually moderate.

"As an Equal Opportunity Employer, McMillan Pazdan Smith conducts all employment practices for applicants and team Members at all levels without regard to race, color, creed, religion, sex, gender, gender identity or expression, sexual orientation, age, marital status, parental status, on the basis of pregnancy, childbirth, or related medical condition, including but not limited to lactation, national origin or ancestry, age, disability, status as a protected veteran, or any other classification protected by applicable federal, state, or local laws, except where a bona fide occupational requirement exists.

At McMillan Pazdan Smith, we are committed to maintaining an environment of Equal Opportunity and Affirmative Action."